first aid etc, Act as one of first points of contact – answer telephone calls, deal with queries etc, Help with the day to day running of the office, keep offices running smoothly, Keeping files of past orders organised and up to date, Experience within a similar role/environment is essential, Computer literate with good skills in word , excel , email , internet etc, Good knowledge of SHEQ procedures , risk assessments, work permits etc, Able to communicate at all levels including Engineers and Clients, Experience of using computerised PPM Software Planon, SAP, Maximo, Coupa etc, Bachelor's degree (Preferred but not mandatory), Five years+ of related administrative support experience in a role where regular customer/client contact was the norm, Experience in a multi-tasking corporate position would be an asset, Customer focused with a warm and engaging personality that conveys well in person and over the telephone, Intermediate level skills in Microsoft Word, Excel, PowerPoint and Outlook, Comfortable with technology and fearless about adapting to new tools and applications, Demonstrated ability to learn new skills such as mastery of proprietary software is essential, Excellent oral and written English communication skills, Ability to prioritize multiple tasks assigned by numerous individuals, Independent and driven to take initiative in order to complete tasks and solve problems, Ability to complete tasks with speed and accuracy while meeting deadlines, Team player willing to be flexible in the midst of changing priorities, Professional presentation; comfortable interacting with a diverse range of candidates and staff, Able to maintain a high level of confidentiality, Bachelor's degree or an equivalent combination of education and experience, Three plus years of related administrative support experience in a role where regular customer/client contact was the norm, Candidates with experience in a role that required a high degree of confidentiality will be preferred, Prior experience managing small projects would be an asset, Customer focused with a warm and engaging personality, Comfortable with technology and working with a team in a virtual environment, Must be fluent in English and proficiency in a second language, ideally Spanish, would be ideal, Adaptable and flexible with the ability to prioritize multiple tasks assigned by multiple people, Professional presence; comfortable interacting with a diverse range of candidates and staff, Provides assistance to 2 or more line managers, Manages access to the executive, maintains and modifies executive schedule, Performs normal office functions such as setting up and maintaining files, interviewing callers and making proper referrals and receiving, referring, or answering mail, Reviews drafts and finished documents for appropriate grammatical usage, answers questions relating to office operations and established policies and procedures, Gathers, compiles and reports on information relevant to supervisor's assignment, University degree or equivalent work experience that provides knowledge of and exposure to fundamental theories, principles and concepts, Experience working in a professional corporate environment essential, Experience dealing with external visitors/customers required, ideally as a previous receptionist and/or office administrator, Experience working in field of facility management and/or Health and Safety preferred, Experience and understanding of working with confidential information and the importance of data security, Working with all levels of seniority confidently both in terms of colleagues, visitors, suppliers and facility contractors, Experience working in a role of individual responsibility, Management of president office administration, Input data, maintain spreadsheets, deal with telephone queries from staffs, customers and suppliers, Dealing with incoming e-mail, faxes and post, organizing meetings, liaising with clients, suppliers and other staff, And the organization and storage of paperwork, documents and computer-based information, Bachelor or above Degree in business related subject, At least 2 year of Admin. Check for invoice accuracy, Respond to phone calls and correspondence, Assist with inventory and stocking of showcases, Coordinate, distribute and prepare documentation from/for brand leadership. For a medical office manager, for example, this could include something like Easy Clinic. library, records, office services (internal and outsourced staff), conference services and visiting attorney services, finance, marketing, business development, paralegals, information technology and legal secretaries, Oversees assistance with diary and billing initiatives with the secretaries and Finance, Maintains proper financial controls, supervising and arranging payment as requested, setting up accounts with vendors, etc., all in coordination with Finance, Monitors equipment needs of staff and lawyers and makes recommendations to firm-wide administration, Keeps IT administration advised of any issues/problems in the office, Prepares annual budget recommendations for the DC office and manages office to budget in coordination with other administrative department heads, Works with the Legal Recruiting department to support summer associate program and the fall hiring process, Participates in the development of firm-wide initiatives with office administrators from the firm’s other offices and shares best practices and activity reports with firm-wide administration, Partners with Office Managing Partner, Director of Legal Recruiting and Attorney Development Manager to facilitate orientation of newly hired partners and associates, coordinating office assignments, ensuring appropriate support and coordinating office and benefits orientation and the transfer of client files, Works with the Business Continuity Coordinator to develop, maintain and communicate the local office particulars of all business continuation plans for emergencies, disasters or pandemics. Safety Warden Program, Ergonomics, Snack and Drink Program, ISAAC, etc. �F ] �T�C�3Y��b~ Ordering of supplies and office equipment maintenance. ), Comfort level with transactional based systems, such as SAP, Agile and Workday reporting, College Certificate in Administration or related field, Strong written and oral communication skills in English; French proficiency is an asset, Excellent interpersonal skills – naturally collaborative with a focus on supporting the achievement of team and organizational goals, Strong professionalism and work ethics at all times – discretion, confidentiality and good judgment are essential in this role, Previous experience with events/meeting logistics is an asset, Actively handle multiple requests under time pressures and willingly takes on challenging responsibilities, Autonomous and manages priorities with minimal guidance. Aug 15, 2014 - Resume templates and samples for Office Administrator jobs and related professions. ), Business trips coordination of administration team, Support with meetings organizing (meeting rooms reservation, conference calls organizing), Advanced PC user (minimum skills: MS Word & Excel, Outlook with no need in explicit study), Ability to deal with several tasks in parallel, setting priorities, Self-direction and ability to complete projects with limited supervision, Pro-activeness, willingness to optimize the process, Provision of Adminstrative Support to Senior Management including the co-ordination of diary events and appointments, Schedule and co-ordinate booking of meetings, Co-ordinate travel requirements and organise expenses, Assistance with on-boarding of new team members, Communications Focal for the Programme – create, edit and release communications, Assist with other senior managers on the same programme, Receive, greet and direct visitors in a friendly, welcoming and gracious fashion, Answer and screen all incoming phone calls, taking accurate and detailed messages or direct calls to the appropriate individual/department in an expedient and efficient manner, Maintain full breadth of vendor contacts, uphold working relationships with Insmed’s top vendors, while suggesting and navigating new/additional vendors where needed. Ready to be part of a great team and have fun! Works with internal departments to develop, prepare and improve training resources, Participates with the appropriate departments to evaluate annual performance and behaviors, of support and secretarial staff and makes recommendations for additional training or other actions, as needed, Makes recommendations and works with HR and IT training specialists to identify and develop ongoing training as needed for support staff, Communicates effectively and efficiently with attorneys, paralegals, administrative staff and secretaries to ensure required support is available and acceptable. Program to include: scheduling, training and reporting, Coordinates and schedules Associate training in all areas, Completes Data entry for new associates, pay increases, associate reviews, etc, Assists with planning and implementing Associate activities, 3) Gathers data & information, and prepares certain reports as needed by the General Manager, 5) Processes and codes invoices & maintains Expense Tracking Worksheet, 6) Maintains store checkbook register & P-card log, 7) Maintains the Competitive Shop program & the decoy list, 9) Coordinates travel advances and expense forms, 10) Submits IT Help Desk requests promptly, 12) Handles customer and associate questions and requests, 15) Keeps work area clean, neat and well stocked with supplies, 16) Follows all Company Policies and Procedures, Coordinate administrative activities and facilitate day-to-day operations of the department, Work with department leadership to ensure research billing is occurring in a timely manner and assist in the management of monthly departmental finances, Partner with executive director on the development of the department's annual budget, to determine expenses, research costs and analyze previous year's budget, Work with executive director to produce monthly, quarterly and annual financial reports and help with dissemination of the information, Work with management team in support of recruitment activities. If you need to write a resume or CV for the job of an office administrator, the objective statement is one part of it to give a great deal of attention to. Has a full understanding of the job, Develops solutions to a variety of problems of moderate scope and complexity, Requires no instructions for routine work and general instructions for newlines of work or special assignments, Participates in determining details of assignments to a wide range of objectives. Plans and supervises emergency evacuation drills and CPR/AED training for staff, Works with firmwide operations managers to ensure that all operations infonet pages are up-to-date, particularly with respect to business continuity and emergency procedures, Works with firmwide office managers to monitor photocopier usage and reporting, Performs other work-related duties as assigned, Responsible for projects and other assignments from the DC Managing Partner, Plans and organizes functions and meetings, Bachelor's Degree or the equivalent in Business, Finance or a related discipline plus 5-10 years of directly related experience. Duties could include calendar management, contact management, communicating on his/her behalf, and other duties as needed, Support the CEO in his/her interactions with the Board of Directors. Expert Hint: Save resumes as PDFs unless the job ad says not to. market surveys, on-site reports and assistance, etc. Typical example resumes for this position showcase the following assets: taking phone calls, managing correspondence, typing, developing and maintaining filing systems, organizing meetings, scheduling appointments, and making travel arrangements. Ensure all rooms are stocked with soda, water, Kleenex and other items as appropriate, Welcome possible job candidates/new hires and coordinate with recruiting and HR to connect them with the appropriate person, Manage the Office Supply Ordering and distribution of those supplies, Keep lobby area clean and presentable on a daily basis, Manage guest security badges distribution and log sheet, Handle lunch deliveries and tracking down/locating the recipient of the delivery, Manage SFLY Camera Kits Calendars and loan program for employees, Assistance on any other administrative tasks that may come up, Count and reconcile daily deposits, and prepare change orders for different units, Strong knowledge or Excel and ability to prepare and distribute both weekly and monthly reports pertaining to daily deposits, accounts receivables and payables, invoices, and Prima reports, Ability to pay attention to details in a busy and fast paced environment, Complete clerical office duties including ordering supplies, reviewing records, filing papers, making copies, and making calls to departments on campus, Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints, Closely support department’s processing of client invoices, Maintain all hourly employee timecards are accurate and in accordance with Federal and State wage and hour policy, Prepare reports for production and budgeting forecasting, Contacts vendors regarding expected delivery dates, minor problems, and returns, Answers records retention inquiries in line with corporate retention policy, Interfaces with storage vendor regarding search and retrieval of requested information, May coordinate the storage of documents to electronic or other media, Monitors destruction schedule and the disposition of records in compliance with company records retention policy, Records and distributes incoming and outgoing mail to designated drop-off points, Provides assistance with special mailings, Meters mail, coordinates outgoing mail to the external document courier, and records postage expenditures, Researches unidentified mail and distributes to appropriate personnel, Other general office administration duties as assigned, 2-3 years previous work experience but Fresh Graduate are encourage to apply, Excellent organization and interpersonal skills, Comfortable and experience working with technology (solutions), Proficient in Microsoft Office tools (or equivalent) – Outlook, Word and Excel, Clear and concise oral and written communication skills in Bahasa Indonesia and English, Office Administration: Manage the operations of SAP’s marquee location in San Francisco for an ever growing group of talented individuals, Travel and Meeting Logistics Coordination: Arrange internal and external meetings with customers and partners. 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